Game Team Policies
Our Right to Refuse Service
The Game Team reserves the right to exclude people from games if they believe it is necessary. If we receive reports of behaviour or witness actions we disagree with and we believe it is for the benefit and safety of all participants if an individual is removed from play then we will do so. Please respect these rules along with any decisions that the game team makes.
Should the number of bookings for an event exceed the number available spaces, we will operate a lottery system wherein which every group or player booking will be assigned a lot and spaces will be fulfilled by randomised draw. We feel this is fairer than operating a first-come-first-served methodology.
All ticket refunds must be requested under one and a half months prior to the event the ticket is for, after that point, refunds will be subject to the Game Team or your own Personal ability to resell the ticket. In order to encourage players to vary their play/crew habits with the existing player pool, we will be operating a system where players who have played two events in a row will be ‘de-prioritised’ and placed on a waiting list before players who have not attended two in a row.
We operate a policy of rewarding crew for their hard work, no LRP can run without the support of many individuals, to this end the Game Team grants each individual who crews a game a ‘credit’ that allows them to book in an exclusive priority booking period for people with crew credits. Crew credit may be transferred to another individual but it is still consumed when used. If the number of bookings exceedes the number of spaces available and as a result goes to a lottery any crew members who miss out on a spot will be able to transfer their credit to a later game.
The Importance of Self Care
We as a system support people making sensible choices about their ability to safely and enjoyably experience the game. Balancing medical needs and the desire to enjoy the game should be made as easy as possible.
To that end if you need to leave due an a medical situation of any nature you will retain any crew credit you used to attend that event.
We will try our best to make any reasonable adjustments to assist players in difficulty, but trust you to know when that is not going to be sufficient.
Behaviour at Games
Bullying, Harassment and/or Discrimination
Any Bullying, Harassment or Discrimination against any Ref, Crew or Player on the basis of their real life identity is grounds for immediate ejection from a game. We will deal with issues on a case by case basis, but we will deal with things in a robust and final manner. DuD should be a safe environment for all involved. DuD has always been an inclusive game, and we strive to do our best to make it as such. The Imperium of Mankind has plenty of fear and ignorance in M.41 without needing to engage in outdated M.2 concepts of human division.
However on the flip side, there IS discrimination within the 40k setting. IC discrimination on the basis that a character is an Abhuman, Psyker, Xenos, a lower Societal Class, or follows a religious belief divergent with in universe norms is completely acceptable. Playing these characters comes with that challenge so it is not advised to play them if you have personal issues with that.
As far as the game is concerned, the Pratchett’s quote “Black and white lived in perfect harmony and ganged up on green.” is a perfect summary for the unity of the Imperium. Humans are not divided, except by Class, there may be planetary cultures that do not understand each-other but the Imperium looks at a human and (after they’ve been gene tested for deviation) doesn’t take a particular interest in what they look like, what they identify as, or who they choose to partner with, so long as they are loyal to the Imperium.
Discrimination on the basis of disabilities, gender, sexuality adds nothing to our game and impacts severely on the game of others. Engaging in such discrimination, IC or not, is not permitted.
Controversial Themes and Dark Roleplay
The 40k setting is one filled with darkness and despair, but some topics are simply best avoided as in-game subjects because we believe that they add nothing to our game and can impact severely on players who may have had to deal with these subjects in real life. The following themes should never be used by players (IC or OOC) or in elements of plot:
- Sexual assault, sexual coercion and all forms of non-consensual sex including forced pregnancy (such as immaculate conception).
- Sex with minors.
- Infertility, Miscarriage and Stillbirth.
- Murder of Children
- Mental Illness/Learning Disabilities (While the ‘Madness’ system is designed to represent Lovecraftian mental trauma, these are things that face real people, even players on a daily basis, and so shouldn’t be used as plot devices.)
- Nazi/WW2 German symbolism, imagery and uniforms are expressly forbidden as are other hate symbols [linked] the knowing use of these in your kit is subject to an immediate ban and removal from games. The use of other real life political imagery is generally discouraged with the exception of imagery associated with gender equality and pride in gender/sexual identity. If you’re unsure about a symbol or image you are using contact the game team and we will provide guidance on avoiding mirroring the symbology of hate groups.
Outside of these themes, there may be dark and sometimes disturbing imagery and themes used in the game, and we respect that some participants may find themselves affected by this. To this end you may use the ‘Traffic Light’ system to inform players, crew and refs of discomfort without needing to stop the game:
- Red should be used to indicate that you are extremely uncomfortable with the scene, and indicates to all participants to stop and move away from the subject matter being used/discussed.
- Orange indicates to others that you are affected by the subject matter and that they should be careful or back off from a subject to allow you to settle.
- Green can be used to indicate to others that you are comfortable and happy to move on with a subject.
- If you are overwhelmed or completely unable to deal with a subject and need to bring an immediate end to it, you may call Stop the Game at any point. At this point all participants should cease roleplay to allow the participant in question to remove themselves from the play area and talk to a referee.
Everyone has the right to be recognised for their identity, if you are ever uncertain it is better to ask then to misgender someone and never address large groups by gendered titles as a point of caution. It is always ok to drop OC to correct an individual on your pronouns and if your correction is not recognised, or you do not feel comfortable directly confronting someone yourself, it is always acceptable to approach a Ref to make this correction on your behalf. Malicious failure to recognise an individual by their chosen pronouns and misgender them repeatedly is grounds to be excluded from play.
You may bring your own drink please make efforts to disguise any branding or modern-looking elements to any containers you are using if you have it in an IC area, please dispose of your spent cans.
If you are drunk do not engage in combat, if you do it will be dealt with severely. A sip from a hip-flask is FINE but if you are going to engage in regular drinking that’s the time to put your weapons down.
Drink in moderation, there are others around you who will NOT enjoy your drunken singing at 3am.
“I was drunk” is not an excuse for any behaviour.
For the enjoyment of others, please ensure that if you are going to smoke (and sites may prohibit this) you do so away from buildings and other players, and dispose of your waste responsibly. If someone asks you to stop smoking or move further away from them, please do so immediately.
Most sites we use operate a zero-tolerance policy on all use of recreational drugs on their premises, and many LRPers work in professions that mean they cannot be associated with, or may be forced to act, upon possession of them, or their use. As such we also operate a zero-tolerance policy on this, and will exclude people from games for bringing them onto site.
Safety and Time In
Sleeping Areas and Time In
Where possible at a normal event (10am-1am time in) we will try where possible to provide an area of the site for players wishing to remain in-character beyond 1am without disturbing others, in these situations if you go to sleep you will not be excluded from any plot by doing so. Should an event have a 24 Time In we will try where possible to provide a safe and quiet OOC sleeping area for those who require sleep, and endeavour to engage you in other ways to allow you to fully enjoy the event.
Contact and Touching
If you do not declare yourself ‘Non-Contact’ you are consenting to allowing yourself to be struck with LRP-safe props. However it is important that all participants are aware that consent to be struck by props is not consent to be touched with anything else, including hands. Should roleplay require you to come into physical contact with another person you must have their explicit consent to touch them before you do so. If you need to retrieve something from their character’s person, and they do not wish to be touched, they can hand the prop to you while you mime searching away from their body.
You should never engage another person in unarmed combat unless you are specifically aware that that individual is comfortable with it and you confirm it with their positive consent before carrying out the RP. You will both be held responsible for any injury as a cause of your actions.
Always Pull Your Blows. A blow should land with the minimum force required to indicate to someone they have been struck. If someone is hitting too hard, shout too hard at them or inform a Ref. A repeated failure to pull your blows is grounds for exclusion from combat. Repeated or extreme unsafe fighting will lead to you being removed from the event and potentially barred from future games.
This is a contact hobby, even with everyone trying to strike as safely as possible you can get hurt. Please do not engage in melee combat if you are uncomfortable with this. Certain people may be designated as ‘non-contact’ by their own request. These people will be indicated by the Refs at the start of an event and should NOT be attacked in a melee. Failure to observe this will be dealt with severely. Non-Contact individuals will state “Non-Com” and go to the Downed status if you engage them. The Game Team will do their best to ensure the safety of Non-Contact Individuals but cannot always guarantee safety from accidental blows from weapons.
Ranged combat is open to all but if you are being obviously engaged by a melee combatant and have chosen to be non-contact, please state ‘Non-Com’ to the individual and then go to the downed IC condition.
Where possible please avoid striking the head where other valid targets are presented. If your opponent is for example behind cover or a shield, these may be your only choices. In which case, take specific care and do not strike the face.
All weapons must be safety-checked by a Ref before Time In. This includes non-strike-safe firearm props that may have sharp edges or other safety hazards.
The minimum length for a melee weapon should be seven inches (175mm) and care should be taken to ensure there is a good distance between the hand(s) holding the weapon and any striking surface as to avoid accidental blows with fists. Stab safe weaponry and flails are permitted, but will be approved on a case-by-case basis.
Weapons should be constructed from high-density closed cell foam, such as Plastazote or Evazote. Pipe lagging or upholstery foam would not be suitable as they are low-density, but can be used to ‘pad’ striking surfaces so long as the core construction is high-density foam. There should be a minimum of 12mm of foam between the core and any striking surface, but the ultimate test will be if the core can be felt through the foam.
Weapon cores should be fiberglass or carbon fiber and should be rigid, weapons should not ‘whip’ (unless they are flails). Any EL wire, gems or other hard elements of the weapon should be restricted to non-striking surfaces only.
Firearms props may be based around foam dart weapons or Realistic Imitation Firearms (RIFs), but actual firearms (deactivated or otherwise) are expressedly forbidden. Firearms props should at no point in game time be loaded with ammunition of any kind (any SFX should be electronically produced). If a firearm prop is going to be used in melee, the entire weapon should be made LRP-safe as per the rules above. Firearms props should not have any sharp edges that may damage players or melee weapon props.
Shields should follow similar guidelines to the above, but should not have a rigid core as part of their construction. Wooden/plastic shields (such as riot shields) are expressly forbidden, as all shields should be constructed primarily from foam.
Armour should be constructed from metal, foam, or plastic, and should not be constructed with any protruding sharp or hard elements. All edges should be rounded off for safety.
As with everything, the Death Unto Darkness team reserves the right to ban any prop from play if they feel it is unsafe. It is possible to construct a weapon within the best guidelines which is nevertheless entirely unsafe in practice. If you are making something and want assistance with construction, please talk to us in advance to avoid disappointment.